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Building and Field reservations

There will be no organized activities except those sponsored by Recreational Services at the Gymnasium or Thaemert Field.  For prices, see Schedule of Charges.

Available Facilities

K-State at Salina Recreation Center has two facilities, the Gymnasium and Thaemert Field.  The Gymnasium is available for reservations and rental by K-State students, departments and outside groups with non-profit, education, or state or federal government status.   Thaemert Field is available for student use or by contract basis only for outside groups. The best opportunity for rental is from May 15 through August 15. Please contact the Recreation Center office for more information.

Scheduling Priorities

Priority for scheduling will be in the following order:

• Recreation Center sponsored activities
• K-State at Salina student organizations registered with the Department of Student Life
• K-State departments
• Non-university organization activities

Rental Policies

• Rental groups must abide by established Recreation Center policies which are available from the Recreation Center office.
• Hospitality drink or food will be allowed in designated areas only.
• Cereal malt and alcoholic beverages, smoking and tobacco products are prohibited in this facility at all times. This includes buildings, grounds, parking lots and any surrounding area. Violators are subject to disciplinary action.
• Groups will be responsible for their users' actions and conduct. All players, participants and spectators are encouraged to exhibit good sportsmanship and conduct themselves in a manner that will bring credit to the individual, the organization, the Recreation Center, and Kansas State University at Salina. Gross or abusive language and/or actions are to be controlled and are not for public use. Proper crowd control must be enforced at all times to prevent injury to spectators and participants or damage to facilities.
• Facilities, fields, parking lots, etc., are to be left in the same or better condition than found. Charges will be assessed as necessary for clean-up, damages or loss of equipment. Any equipment loaned or rented will be returned on time as agreed.
• Under no circumstances will field use be allowed if wet or it is raining. Recreational Services staff will make the final determination concerning playability of fields, up to and including game or use time. There will be no vehicles other than emergency vehicles allowed on the fields or courts. Parking in marked parking lots only.

Reservations

• Obtain a Facility Request/Agreement Form, which includes rental policies and fees, from the Recreation Center office at the 3142 Scanlan Avenue.
• Review policies and fees. Complete the Facility Request portion and return it to the Recreation Center office along with other required documentation such as insurance coverage, tax exempt paperwork, etc.  Check with the office to see if there are any special fees.
• Submit the Request/Agreement Form a minimum of two weeks in advance of the event.
• Reservations will be scheduled if they do not interfere with established Recreation Center programs and the above priority groups.
• Reservations will be scheduled only during low-use times and will be limited as to the number of facilities
• Advance reservation requests for fall semester should be submitted by May 1, for spring semester by November 1, and for summer semester by March 1. Requests submitted after these dates will be assigned on a "first-come, first-serve" basis.
• Reservations may be refused (i.e., for other program priorities, failure to follow policies, damage to facilities, failure to meet previous financial obligations, etc.)
• Upon notification of approval of the request, return to the Recreation Center office. At that time the Facility Rental Agreement portion must be signed and full payment of rental fees must be received if not under contractual agreement. Non-university organizations must have proof of liability insurance listing Kansas State University as additionally insured, with the minimum limits of $1,000,000 Personal Injury Coverage per person and $50,000 Personal Property Coverage per occurrence.

Cancellations

• Two business days' advance notice of cancellation to the Recreation Center office is required. Failure to notify Recreational Services of cancellation in the indicated manner shall result in the billing of the requested rental in full.
• Full deposit will be refunded when 2 business days' notice is given to the Recreation Center Office.  A minimum of 2 days must be allowed after cancellation notification for deposit to be refunded.
• No refund of under $15 will be made for fees charged by the Recreation Center.

Supervision

• The Recreation Center will determine the number of departmental supervisory staff necessary for the event.
• Groups under the age of majority must have a minimum of one adult per area being rented when indoors.

Group Definitions

• K-State at Salina Student Organization. A K-State student organization must be registered with the Department of Student Life with a membership comprised of 80% K-State students. Officers of the organization shall be entirely comprised of K-State students. For the K-State at Salina student organization rate to apply, the K-State students shall be actively involved in the activity/rental and shall not apply for the student organization rate for an outside entity.
• K-State Department/Conference. Official K-State departments or department conference groups.   Contact the Recreation Center office for current rates at 785-823-6594 or rec-sac-contact@sal.ksu.edu.
• Off Campus (tax exempt/non-profit/education/government). An off campus group with a valid Kansas Exemption Certificate. A copy of the Kansas Exemption Certificate must be included with the return of the Rental Request form to the Recreation Center office.